Every ShikZya feature

Admissions & Records

From the first enquiry form to the last year of study, every student has one complete record.

Every plan PrincipalReceptionData OperatorCoordinator

• One admission form for every deskThe principal, reception and data operator all use the same form, so no field is ever missed.
• School and college admissionsClass and section for school students; program and semester for college students.
• Print a blank admission formA ready-to-print A4 form built from your own classes, faculties and programs.
• Parents, guardians and local guardianFather, mother and guardian details, plus a local guardian when a student lives away from home.
• Photo with croppingUpload a student photo and crop it right on the page.
• Automatic student IDsIDs in your school's own format — your prefix, the admission year and a running number.
• Roll numbersAssigned class-wise automatically, with manual changes and alphabetical re-ordering.
• Onboard existing studentsBring in students who joined before you started using ShikZya.
• Bulk import — school and collegeUpload a spreadsheet class-wise or school-wise, with a check-before-save preview.
• Import old batchesKeep the records of past years and passed-out students.
• Student list with search and photosSearch by name, filter by class, section, faculty or program, and see photos at a glance.
• Active and inactive studentsMark students who have left without losing their history.
• Student profileEverything about one student on one page — with previous and next buttons to move through a class.
• Edit student detailsCorrect records with proper checks on phone numbers and required fields.
• Export to CSVDownload the full student list for any class, faculty or program.
• Data-correction formPrint each student's full record, class-wise or singly, for families to check and correct.
• Promote studentsMove a whole class up to the next class or year in one step.
• Class historyA year-by-year record of every class a student has studied in, with promotion-pending tracking.
• Subject choicesRecord which optional subjects each student takes — for example Basic Maths or Business Maths.
• Student ID listA printable list of students with their IDs, class and section.

Attendance

Mark it in seconds, see it everywhere — for students, staff and the school bus.

Essential TeacherPrincipalReceptionAccountantParentStudent

• Daily student attendancePresent, absent, late or on leave — a whole class marked in one screen.
• Class-wise or subject-wiseTeachers take attendance for the whole class or for their own period and subject.
• College attendanceBy program, semester and subject for college students.
• Attendance for optional subjectsOnly the students who take that subject appear on the list.
• Staff attendanceMark staff daily, with a monthly summary and each person's history.
• Attendance historyLook back at any class, any day or any student.
• Transport attendanceWho boarded the bus, route by route, with history.
• Shift-aware latenessLate arrival is judged against each shift's own start time.
• Staff overtimeWorking hours beyond the shift are recorded for staff.
• Absence SMS to familiesAn optional SMS goes home when a child is marked absent.
• Holidays respectedHolidays and the weekly off from the school calendar are never counted as absences.
• Parents and students see itAttendance appears in the parent and student portals the same day.
• My attendance for staffEvery staff member, including support staff, can see their own record.

Exams & Marksheets

From the first mark a teacher enters to the grade-sheet a parent takes home.

Professional TeacherPrincipalCoordinatorReceptionParentStudent

• Exam typesYour own exams — first terminal, second terminal, final, unit tests.
• Marks entry, class-wise or subject-wiseTeachers enter marks for a whole class or only their own subject.
• Theory and practical full marksEntry never goes above the full marks you set.
• NEB gradingGrade-only sheets with credit-weighted GPA, as the NEB requires.
• Absent is not zeroA paper nobody marked shows as "Incomplete", never as a hidden zero.
• Marksheet generatorPrint one student's marksheet or a whole class's, with logo and signature.
• The same marksheet everywherePrincipal, teacher, parent and student all see an identical result.
• Exam LedgerThe whole class or semester on one register, with Top 10 boards, print and CSV.
• College marksheetsSemester results with SGPA and CGPA for Bachelor and Master programs.
• Marks for optional subjectsEach student is marked only in the optional subject they take.
• NEB board numbersKeep each +2 student's NEB registration and symbol numbers.
• Results at homeParents and students see marks and marksheets in their portal.

Timetable & Routine

Build the weekly routine once — and everyone, from the teacher to the corridor TV, follows it.

Professional PrincipalCoordinatorReceptionData OperatorTeacherParentStudent

• SchedulesPeriods and breaks for each shift — and separate ones for XI and XII if you need them.
• Assign sectionsPut each section on the schedule it follows.
• Weekly routine builderFill in subject and teacher for every period of the week.
• Clash checkA teacher can never be booked in two places at once.
• Optional subjects togetherOne period, several papers — each with its own teacher.
• Substitute teachersCover an absent teacher's periods in a few clicks.
• Print sheetsOne A4 page per section with your school header and subject colours — landscape or portrait, colour or black-and-white.
• TV screensPair a TV with a 6-digit code to show a section's routine or the whole school's Now and Next.
• My Timetable and My WeekEach teacher sees their own periods for today and the week.
• Routine for familiesParents and students see — and print — only their own routine.

Teaching & Learning

Homework, lessons and live classes — with the principal able to see how teaching is going.

ProfessionalEnterprise AI: online classes & LearnHub TeacherPrincipalParentStudent

• HomeworkSet homework for a class with notes and attachments; parents see it the same day.
• College assignmentsStudents submit online, and teachers grade the submissions.
• Lesson diaryTeachers record the topics taught each day and plan the week ahead.
• Lessons for familiesParents and students see what was taught in class.
• Academic MonitorThe principal and coordinator see which lessons were taught, and which were not.
• My SubjectsA teacher's own subjects and sections in one list.
• Online classesSchedule live classes with a Zoom, Google Meet or other link; students join from their portal.
• LearnHubVideo lessons with quizzes for students to learn at their own pace.

Behaviour & Remarks

See the whole child — not only the marks.

Professional: remarksEnterprise AI: growth & AI summaries TeacherPrincipalReceptionParent

• Daily behaviour notesTeachers note what they observe, for Class 10 and below.
• Review before sharingNotes can be approved before they reach families.
• AI growth summariesA clear summary of a child's growth for parents and the principal.
• Student remarks registerA front-desk register of misconduct, damage, leave and appreciation — with proof attached.
• Parent alertsFamilies are informed when a remark is recorded.
• AI conduct summaryA student's remarks history summarised in English and Nepali for parent meetings.

Certificates & ID Cards

Official documents in a minute, not a morning.

Professional PrincipalReceptionData Operator

• Bonafide certificateFilled in from the student's record, ready to print.
• Character certificateWith the school's logo and the principal's signature.
• Transfer certificateChecks and records any unpaid dues at the moment it is issued.
• Student ID cardsPrint for one student, or a whole class at once.
• Staff ID cardsPrint for one person, or by role in bulk.
• Student ID listA clean list of IDs for any class.

Staff Management

Every staff member on record, with the right login and the right access.

Every plan PrincipalReception

• Add staff with a loginEach person gets their own login details, sent in a welcome email.
• Every roleVice-principal, coordinator, reception, accountant, data operator, teacher, librarian, transport officer, canteen and support staff.
• Automatic staff IDsStaff IDs in your school's own format, with the joining year.
• Staff profilePhoto, contact details, address, blood group and date of joining.
• DocumentsEducation and experience documents kept with each profile.
• DesignationFor support staff such as drivers, guards and helpers.
• Active and inactive staffStaff who have left keep their history.
• Staff list with CSV exportFilter the staff list and download it.
• What each teacher teachesSubjects and sections shown on each teacher's card.
• Reception can helpThe principal may allow reception to manage staff records.

Fees & Billing

Bill everyone correctly, collect quickly, and always know who owes what.

Essential AccountantReceptionPrincipalParentStudent

• Fee structureSet fees per class, faculty or program — and copy them forward to the next year.
• Single fee or itemised headsChoose one fee, or separate heads such as tuition, exam, computer and more.
• Bulk fee generationGenerate monthly or term fees for a class or the whole school at once.
• Bulk assignApply a charge to many students in one go.
• Fee collectionFind a student, see every due, and collect in seconds.
• Payment modesCash, cheque, bank deposit or online transfer — recorded with each payment.
• Discounts and scholarshipsConcessions that reduce the bill and show clearly on receipts.
• FinesLate or other fines kept as a separate charge with their own receipts.
• Advance and creditExtra payments become a credit balance to use on the next bill — or to refund.
• ReceiptsPrinted with your logo and PAN/VAT, and emailed to the parent automatically.
• DefaultersA ready list of students with dues, by class.
• All students viewBilled, paid and due for every student on one screen.
• Payment historyEvery payment, searchable, with who received it.
• Transport feesLinked into the main fee bill, or collected separately — your choice.
• Void and refundCorrect a mistake or return money, with the reason and a full trail.
• Fees overview for the principalCollections and dues across the school at a glance.
• Parents and students see their feesDues, payments and receipts in their own portal.

Accounting

Money in and money out, in the books the way an accountant expects them — with Bikram Sambat dates.

Essential Accountant

• ExpensesRecord every expense with its category, mode of payment and date.
• Day BookEverything received and paid on any day.
• LedgerAccount-wise entries over any period.
• Balance SheetThe school's financial position, calculated from the books.
• Reports centreCollection, due, expense and other reports with CSV export.
• Void and refund registerEvery reversal with who did it, when and why.
• Bank as a payment modeBank deposits tracked separately from cash.
• Staff attendance managerThe accountant can manage staff attendance for payroll.

Salary & Payslips

Pay every staff member correctly and keep a clean history.

Premium AccountantStaffSupport Staff

• Salary structureA defined salary for each staff member.
• Pay salaryPay one person, with the payment mode and who recorded it.
• Bulk payPay a whole group of staff in one step.
• PayslipsA printable payslip for every payment.
• Salary historyEvery payment ever made, by person and by month.
• Joining date respectedNo salary is due for months before a person joined.
• My salaryStaff and support staff see their own payslips.

Transport

Routes, buses, drivers and riders — and fees that go straight into the accounts.

Essential Transport OfficerAccountantReceptionParentStudent

• Routes and stopsEach route with its stops and fare.
• Buses and driversVehicle details, drivers and their contacts.
• Seat capacityA bus can't be filled beyond its seats.
• Add students to transportAssign a student to a route and stop; the fare is locked in at that moment.
• Transport attendanceWho rode the bus each day, with history.
• Collect transport feesReceipts, payment history and voids — with receipts emailed home.
• Linked or separate billingPut transport on the main fee bill, or keep it on its own.
• Families see their routeParents and students see their bus, route and transport fees.

Library

Every book catalogued, every loan tracked, every late return followed up.

Premium LibrarianParentStudent

• Book catalogueTitle, author, category, accession number, pages, source (gift or purchase) and cost.
• CategoriesOrganise books your way.
• Bulk importLoad your whole existing catalogue from a spreadsheet.
• Issue and returnFor students and staff, with due dates.
• RenewalsExtend a loan without returning the book.
• ReservationsHold a book for the next reader.
• Overdue booksA list of late returns, with reminders.
• ReportsLibrary reports with CSV export.
• My libraryStudents and parents see the books currently borrowed.

Canteen

Everyone knows what's for lunch.

Every plan CanteenEveryone

• Daily menuToday's food, posted by the canteen manager.
• Weekly menuThe whole week planned ahead.
• Menu on every dashboardStaff, parents and students see it when they log in.

Biometric Attendance

Fingerprint machines at the gate or on each floor — punches become attendance by themselves.

Add-on · needs a fingerprint device PrincipalData Operator

• Staff and studentsOne system for both, with separate rules for each.
• Several devicesRegister every machine by location — gate, ground floor, first floor.
• Automatic syncA small bridge program on a school computer sends punches to ShikZya on its own.
• USB or CSV uploadNo network at the device? Upload the punch file instead.
• Enrollment sheetsPrintable lists of each person's device number for enrolling fingerprints.
• Unmatched punches held backPunches that don't match anyone wait for review instead of being lost.
• Automatic absent markingOptionally mark as absent those who never punched in.
• Manual always winsA teacher's or principal's manual mark is never overwritten by a machine.

Front Desk

The paper registers at reception, made digital.

Every plan ReceptionPrincipal

• Visitor registerWho came, whom they met, and when — and the principal can read it.
• Blank admission formsPrint ready forms for walk-in enquiries.
• Data-correction formsPrint a student's record for the family to check.
• Student remarksRecord incidents and appreciation as they happen (Professional plan).

Communication

Reach one parent, one class or the whole school — by the channel that works.

Essential: noticesPremium: bulk messaging & chat PrincipalReceptionAccountantTeacherData Operator

• Notices and notificationsThe principal and reception post notices to staff, parents and students.
• Communication CentreSend SMS, email and push notifications together from one box.
• Send to anyoneOne student, a class, a saved group, or the whole school and college.
• Test before you sendSend to one person first, then to everyone.
• Smart routingSchool messages go to parents; college messages go to students.
• Saved groupsKeep lists like "Bus route 3" or "Football team" for later.
• History and SMS creditsWhat was sent, to whom, and the SMS balance.
• Birthday wishesAutomatic birthday greetings.
• ConnectSchoolParents and teachers message each other inside the school system.
• StaffConnectPrivate chat for staff.
• Push notificationsAlerts on phones and computers, even when ShikZya is closed.
• EmailFee receipts and messages delivered to inboxes.

Leave Management

Leave applications without paper slips — for students and staff.

Essential All staffParentStudent

• Apply onlineStaff, parents and college students request leave from their portal.
• Attach a documentA medical note or letter goes with the request.
• Approve or decline with a reasonThe right person decides, and the applicant sees why.
• Leave historyEvery request and decision, kept.
• ExportDownload the leave register as CSV.

School Calendar

One calendar for the whole school, in Bikram Sambat.

Essential Everyone

• Bikram Sambat calendarMonths and dates the way Nepal reads them.
• Nepal's holidays and festivalsImport the year's public holidays in one click.
• Events and examsAdd school events, exam dates and your own holidays.
• Attendance follows itHolidays are never counted as absences.
• Everyone sees itIn every staff, parent and student portal.
• BS year beside ADAcademic sessions show both years, for example "2026 (2083 BS)".

Directors' Insights

For owners, directors and board members who need the numbers, not the controls.

Every plan Directors

• EnrollmentStudents by class, faculty and program.
• AttendanceStudent and staff attendance trends.
• FinanceBilled, collected and outstanding.
• AcademicsResults across classes, and marksheets.
• Read onlyNothing can be changed from this portal.
• Principal-controlledThe principal gives and pauses each director's access.

AI Assistant

Helpful AI that works only from your own school's data.

Enterprise AI PrincipalParentStudent

• AI assistantAsk about attendance, fees, homework or results in plain words.
• Growth summariesTeachers' behaviour notes turned into a clear summary.
• Conduct summariesRemarks history in English and Nepali, ready for a parent meeting.
• Switched on per schoolAI features are enabled only where the school wants them.

Mobile & Access

Open it anywhere; everyone finds their way in seconds.

Every plan Everyone

• Any deviceWorks in the browser on phones, tablets and computers.
• Install like an appAdd ShikZya to the home screen on Android or iPhone.
• Push notificationsAlerts arrive on the phone even when the app is closed.
• English and नेपालीParents switch their portal language, and it is remembered.
• Parent sign-up by mobileA one-time code verifies the parent's number.
• Log in with mobile or emailParents use whichever they remember.
• One login, many childrenParents add each of their children to one account.
• Student self sign-upCollege students register for their own portal.
• First-login password changeNew staff set their own private password straight away.
• Forgot passwordSeparate, safe reset paths for staff, parents and students.
• Menu searchType a few letters to jump to any page — or a tab inside it.
• Support deskStaff send a question to the ShikZya team from inside their portal.

School Setup

Shape ShikZya around your school — its levels, its streams, its timings and its rules.

Every planShifts: add-on PrincipalReceptionData Operator

• Classes and sectionsMontessori to Class 12, each class with as many sections as you need.
• +2 facultiesScience, Management, Humanities, Education or your own — rename or move students between them.
• College programsBachelor and Master programs with semesters.
• SubjectsPer class, faculty or program, with theory and practical full marks and credit hours.
• Optional subjects in the same classAlternative subjects that share one class, each with its own teacher, attendance and marks.
• Teacher assignmentAssign teachers to subjects and sections — more than one teacher per subject if needed.
• Shifts and timingsMorning and day shifts for sections and staff; attendance and lateness follow each shift.
• School settingsSchool details, logo and the principal's signature for marksheets and certificates.
• Tax and receiptsYour PAN and VAT numbers printed on receipts.
• Weekly off daySet your school's weekly holiday — attendance and reports respect it.
• Staff permissionsThe principal decides which office tasks reception, the data operator and the accountant may do.
• DirectorsGive board members and directors their own read-only login — and pause it any time.

Security & Backups

Built so that a school can trust it with children's records and its money.

Every plan

• Each school kept separateNo school can ever see another school's data.
• Role-based portalsEach person reaches only the pages their role allows.
• Principal-controlled permissionsOffice roles do only what the principal has allowed.
• HTTPS everywhereEvery page travels over an encrypted connection.
• Hashed passwordsPasswords are never stored in readable form.
• Protected formsEvery form is protected against forged requests.
• Daily backups, off-site copyBacked up automatically every day, with a copy in a separate location.
• A trail for every rupeePayments, voids and refunds keep who, when and why.